All requests under the Ontario Freedom of information Act must be filed with the town clerk
Here is how to reach her
Dina Lundy
Town Clerk
705-429-3844 Ext. 2223
705-429-7603
clerk@
Here is part of the policy statement
SECTION NAME:
General Administration
POLICY NUMBER:
2-8
POLICY:
Freedom of Information and Protection of
Privacy – Routine Disclosure and Active
Dissemination
REVIEW DATE:
April 2019
EFFECTIVE DATE:
June 14, 2011
REVISIONS:
IMPLEMENTATION:
April 19, 2016 By-Law No. 2016-58
ADMINISTERED BY:
Town Clerk
PURPOSE
The Town of Wasaga Beach is committed to ensuring the public are provided with
government records and information easily, informally, and in accordance with the
Town's commitment to accountability and transparency, as well as the principles of
the Municipal Act and the Municipal Freedom of Information and Protection of Privacy
Act (MFIPPA).
SCOPE
This policy applies to all Town staff and to all records in the custody and under the
control of the Town of Wasaga Beach. Personal and constituency records of the
Town’s elected representatives are not necessarily considered to be in the custody
and control of the Town and therefore not subject to this policy.
DEFINITIONS
Active Dissemination means the periodic release of government records in the
absence of a request.
Confidential information means information that is subject to the exemptions to
disclosure found within the Municipal Freedom of Information and Protection of
Privacy Act as well as any other information that the Town deems to be confidential.
2
Formal Requests means Freedom of Information (FOI) requests made under the
Municipal Freedom of Information and Protection of Privacy Act (MFIPPA).
Informal Requests means requests which do not require the application of the
process outlined in MFIPPA.
MFIPPA means the Municipal Freedom of Information and Protection of Privacy Act
(the Act).
Municipal Act means the Municipal Act, 2001, S.O. 2001, c.25.
Personal Information means recorded information about an identifiable individual,
including:
a) information relating to the race, national or ethnic origin, colour, religion,
age, sex, sexual orientation or marital or family status of the individual,
b) information relating to the education or the medical, psychiatric,
psychological, criminal or employment history of the individual or
information relating to financial transactions in which the individual has
been involved,
c) any identifying number, symbol or other particular assigned to the
individual, d) the address, telephone number, fingerprints or blood type of
the individual, e) the personal opinions or views of the individual except if
they relate to another individual,
f) correspondence sent to an institution by the individual that is implicitly or
explicitly of a private or confidential nature, and replies to that
correspondence that would reveal the contents of the original
correspondence,
g) the views or opinions of another individual about the individual, and
h) the individual's name if it appears with other personal information relating
to the individual or where the disclosure of the name would reveal other
personal information about the individual.
Record means all recorded information in the custody of the Counties, regardless of
the physical form, including but not limited to paper files, microfilm, audio-visual
materials, maps, electronically stored data, emails, notes, address books, draft
reports, handwritten notes or annotations made by staff, diaries etc.
Routine Disclosure means the release of certain types of records in response to
informal requests for information.
Town Clerk means the Town Clerk of the Corporation of the Town of Wasaga
Beach, or the Deputy Clerk, who, when appointed, has all the powers and duties of
the Clerk under the Municipal Act, 2001 and any other Act and serves as the “Head”
under the Municipal Freedom of Information and Protection of Privacy Act (the Act).